Payroll Services
Payroll has to be right, on time, every time. We run payroll, file every federal and Florida payroll report and keep you out of the penalties that come with late deposits.
How Nelson & Associates handles Payroll Services
Payroll tax mistakes are among the most expensive errors a business can make, because withheld taxes belong to your employees and the IRS treats unpaid amounts seriously. Our payroll service handles the calculations, deposits and filings so you can focus on running the business.
We set up new employees, process regular and off-cycle payrolls, file quarterly Forms 941 and the Florida reemployment tax report, and prepare W-2s and 1099s at year end. For restaurants and salons, we track tips correctly and help you claim the FICA tip credit.
Who this is for
- Businesses hiring their first employee
- Companies with hourly, salaried and tipped staff
- Restaurants, salons and hospitality businesses
- S corporation owners paying themselves a salary
- Businesses switching from another payroll provider
- Employers who've had payroll tax notices
Everything covered in our Payroll Services service
- Payroll processing with direct deposit
- Federal and Florida payroll tax deposits
- Quarterly Forms 941 and Florida RT-6
- Annual Form 940, W-2s and W-3
- New-hire reporting to the Florida New Hire Reporting Center
- Tip reporting and FICA tip credit tracking
- Out-of-state employee withholding where needed
- Payroll reports for your books and workers' compensation audits
The paperwork behind Payroll Services
| Form W-4 | Employee's withholding certificate |
|---|---|
| Form I-9 | Employment eligibility verification |
| Form 941 | Employer's quarterly federal tax return |
| Form 940 | Annual federal unemployment (FUTA) return |
| Florida RT-6 | Employer's quarterly reemployment tax report |
| Forms W-2 and W-3 | Annual wage statements and transmittal |
| Form 1099-NEC | Nonemployee compensation for contractors |
What we’ll need from you
Have these ready and your first meeting goes faster. Missing something? We’ll help you find it.
- Federal EIN and Florida reemployment tax account number
- Employee W-4s, I-9s and pay rates
- Prior payroll registers and tax filings for the year
- Bank account for payroll funding
- Benefit and retirement plan deduction details
- Time records for hourly staff
How it works, step by step
Onboard
We collect employee and account information and set your schedule.
Run payroll
You approve hours, we process pay and deposits.
File and deposit
Federal and Florida taxes are deposited and filed on time.
Year end
W-2s, W-3, 940 and 1099s are prepared and filed.
Why clients choose us for Payroll Services
Small firm personality
You work with the same people every month, and they know your business.
Big firm capability
CPA-level reporting, controls and tax insight for growing companies.
Florida rules handled
Sales tax, reemployment tax, annual reports and property tax on one calendar.
Global business experience
Experience with companies trading across the U.S., Latin America and Europe.
Payroll Services across the United States
From our Doral office we provide Payroll Services to clients in all 50 states and Washington, D.C. Hover over a state to see its tax profile and the cities we serve; tap it to open the state page.
Services clients often pair with this
FICA Tip Credit
Claim the federal credit for the employer share of Social Security and Medicare tax paid on employee tips, for restaurants, bars and beauty businesses.
Learn more IRS Tax Problems & ResolutionPayroll Tax Problems
Resolution of unpaid Forms 941 and 940, trust fund recovery penalties and payroll tax audits for employers.
Learn more Business Accounting & AdvisorySmall Business Accounting & Bookkeeping
Monthly bookkeeping, reconciliations and financial statements that keep your business accurate, tax-ready and easy to manage.
Learn more QuickBooks ServicesQuickBooks Setup
QuickBooks Online setup with a chart of accounts, bank feeds, products, sales tax and payroll configured for your business and your tax return.
Learn moreMore in Business Accounting & Advisory
Payroll Services FAQs
6 answers to the questions clients ask most. Don’t see yours? Ask us directly.
Does Florida have a state income tax on wages?
No, so there is no Florida income tax withholding. Florida employers do pay reemployment (unemployment) tax and file quarterly RT-6 reports.
When are payroll taxes due?
Deposits are due monthly or semiweekly depending on your deposit schedule. Form 941 is filed quarterly and W-2s are due to employees and the Social Security Administration by January 31.
Can you handle employees in other states?
Yes. We register and withhold for employees who live or work in states that tax wages.
What if I'm switching providers mid-year?
We import year-to-date totals so your W-2s and quarterly filings stay accurate.
Do you pay S corporation owners?
Yes. We set up reasonable compensation for owner-employees and handle health insurance and retirement reporting on their W-2s.
Do you offer Payroll Services outside Florida?
Yes. Our office is in Doral, Florida, and we work with clients across the United States and abroad through secure uploads, phone and video meetings and e-signatures. South Florida clients are welcome to meet with us in person.
Talk to a CPA about Payroll Services.
Your initial consultation is free. Call us, email us or visit our Doral office, and we’ll tell you exactly what you need and what it will cost.